HR / Accounts Assistant APPLY NOW
Job Summary
We are seeking a detail-oriented and reliable HR / Accounts Assistant to support daily accounting operations and basic human resources functions. The ideal candidate will assist in financial record-keeping, reconciliations, administrative tasks, and HR coordination to ensure smooth office operations.
Key Responsibilities
Accounting & Finance Duties
• Sales & System Linking
• Link Liberty activity to QuickBooks (QB Link).
• Generate and maintain daily Liberty sales reports.
• Record and update daily sales, invoices, receipts, and supporting documents (e.g., DHL, Quiqup delivery proofs).
• Payment Reconciliation
• Track and reconcile Tabby, Stripe, and card payments (Geidea Network).
• Save, monitor, and verify daily transactions using Excel.
• Ensure consistency between payment records and sales invoices.
• Accounts Payable & Receivable
• Assist in checking and processing consignor payables.
• Monitor receivables and follow up on outstanding balances when required.
• Bank Reconciliation
• Assist in reconciling bank statements with system records.
• Ensure all expenses and transactions are accurately recorded.
• Expense Monitoring
• Track company expenses and ensure timely submission of receipts and invoices.
• Properly record, file, and organize all expense-related documents.
• Data Entry
• Accurately input financial data (expenses, payments, bank entries) into accounting software.
• Maintain updated and well-organized financial records.
Human Resources (HR) Duties
• Assist with HR documentation, including employee files, contracts, and records.
• Support onboarding and offboarding processes (document collection, coordination, filing).
• Maintain and update employee attendance, leave records, and HR databases.
• Assist in preparing HR reports and internal communications.
• Coordinate with employees regarding HR-related requirements and documentation.
• Support HR in compliance with company policies and basic labor requirements.
Administrative & Coordination Duties
• Provide general administrative support, including filing, scanning, and organizing documents.
• Coordinate with internal departments and external vendors to resolve financial or documentation discrepancies.
• Handle email correspondence related to accounting and HR matters.
• Perform other duties as assigned by management.
Qualifications & Skills
• Basic knowledge of accounting principles and HR administration.
• Experience with QuickBooks, Excel, and basic accounting systems is an advantage.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Good communication and coordination skills.
• Ability to multitask and meet deadlines.
